How to modernize your workplace with online fax

How To Modernize Your Workplace With Online Fax

Copyright (c) 2009 Titus Hoskins

More and more individuals are setting up home offices and workplaces in order to save money by running their businesses from home. Instead of making the daily commute to an outside workplace, many small business owners are operating right out of their place of residence. In these troubling economic times, running a home office makes good sense because it is a simple way to lower your operating costs and expenses.

One aspect of operating a home business has seen a major revolution in recent years. We are talking about faxing services which are a downright necessity when it comes to running any business. No matter how big or small your business may be, you simply must have a business fax number where your clients and customers can reach you. This is where online fax has entered the picture and turned everything upside down.

Online fax is simply using your present email system and your Internet connection to send and receive all your faxes. Once you sign-up to an online fax service provider your faxes are sent as email attachments, usually in PDF or TIFF format.

Online faxing is revolutionary in many ways:

- connects all your faxing with computers & the web

- you can send/receive your faxes any time

- you can send/receive your faxes from anywhere

- you can send/receive your faxes simultaneously

- there is no need for an extra fax phone line

- there is no need for a traditional fax machine

- it is much more cheaper than traditional faxing

Internet or online fax is often viewed as the modern way to fax since it is directly linked to your computers and the Internet. It updates or brings your faxing into the whole computer age and the age of the Internet. It is faster, easier and more efficient than the traditional way of faxing… no more paper jams, no more missed faxes because of busy signals, no more messy inks and toners and no more late night trips back to the office to retrieve that all important fax.

By using Internet fax you can modernize your home office and make your business more competitive, especially if you depend on faxing to bring in orders and sales. Your business will be open 24/7, 365 days of the year. This will obviously make your business more productive and competitive.

Online fax is also said to be much more cheaper than traditional faxing. Some online providers claim their services are 90% cheaper, but this percentage seems a little excessive. However, there is no arguing the fact that online faxing is much less expensive than a traditional fax machine, especially when you take into consideration: there is no extra fax phone line, no cost of a fax machine and maintenance, and no cost of papers, inks and toners to pay out each month.

In addition, if your faxing is very minimum, you can get an online fax service for around $5 to $10 a month. But remember, rates and fax plans do differ slightly, so it pays to shop around and compare before you sign on the dotted line. Checking out the over-all quality of any given service is also especially important, but you probably already knew that, didn’t you?

Another great benefit of using this modern way of faxing, most services are completely scalable for businesses. You can quickly scale up your services to include more fax lines if you should need then and all this can be instantly done without having to install extra hardware – i.e. more phone fax lines and machines. Overall, online fax is indeed one way any small business owner can modernize his or her workplace. It can help propel your company or business into the age of the computer and the Internet; while at the same time, making your company better able to compete in this very competitive dog-eat-dog business climate.

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