Improve office efficiency with a franking machine

Improve Office Efficiency with a Franking Machine

Postage is a common thread that runs throughout most businesses. There is no doubt that e-mail has revolutionised business to business communications but there are still some things that can only be done by post.

Perhaps you need to send out information packs to potential customers on a frequent basis. Human resources contracts and documents are usually posted and there are many other reasons why businesses today still need to post certain items.

Whatever the reason, if you do not already have a franking machine in your office then money and staff time are being wasted. If your office is still using good old fashioned stamps it might be time to reassess the postage system and consider using a franking machine.

One of the main ways to save money by using a franking machine is related to the high levels of inaccuracy associated with using stamps. Without accurately weighing and measuring your mail it can be difficult to know exactly how many stamps to use.

A certain element of guesswork therefore exists and this can result in too many stamps being used, especially because many people are inclined to use more stamps than necessary just to make sure their mail arrives safely.

The way in which individual postage stamps are priced does not help with cost cutting either. If you buy a first class stamp it costs 39p. A second class stamp costs 30p.

If you have an item that costs 40p to post then you have no option but to use one first and one second class stamp to fully cover the cost, but wasting 29p in the process. You still lose 20p if you opt for two second class stamps, so either way you are losing out. Wastage this high could amount to hundreds and even thousands of pounds on an annual basis and is an unnecessary drain on financial resources.

Franking machines completely eradicate the need for guesswork and overspending on postage because they have inbuilt scales which accurately weigh mail and charge you a precise amount based on each items specific weight and size. Accurate electronic weighing can save you around 20% on postage costs as the guesswork from using stamps is removed and wastage is significantly reduced.

A further benefit of having a franking machine is the discount Royal Mail offers to all users. Franking machines do not charge postage at the same rate as stamps. A first class letter costs 39p if using a stamp but only 36p if using a franking machine.

A second class letter costs 30p when using a stamp compared to 25p when using a franking machine.

Making a saving on every item you post means you can improve cash flow and free up funds to be used elsewhere. Perfect for budget conscious businesses of any size, franking machines prove that convenience at an affordable price is possible.

Processing mail through a franking machine is also much quicker than using stamps so staff can use their time more effectively.

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