Is scan paper document important

Is Scan Paper Document Important?

For better understanding about why scan paper document, I want to narrate one real experience of my friend.

My friend is having a small company in New York City. He is very happy with scanning paper document. In one conversation, he said “I felt very depressed when I saw a huge bunch of paper file on my desk. Huge bunch of paper files on desk is something like; hitting hammer on the head. It also decreased my efficiency and productivity. My profit chart shown downward trend. All problems are solved through scanning paper document. Now scene is different; I can manage huge amount of work in very small place. I can deliver service with highest efficiency. And the profit chart shows upward trend.” So that’s how he gets benefited with scanning paper document.

Let’s check out why scan paper document:

Prevent Record Loss: Dye on paper degrades over period of time and paper becomes useless because you can’t read information clearly from the paper. There is high possibility of damaged or loss of paper document. If you scan paper document, it prevents record loss. You become secure about digital documents.

Easy Retrieval: Retrieval of paper document is not easy. You can take photocopy of paper document but it is one and the same thing. Ultimately it is paper. You can easily create backup/copy of digital paper without using much space. You can retrieve the information form backup very easily.

Highly Portability: If you want to carry large amount of paper files to your home, it is very difficult task. Digital records are very easy to carry. Just transfer the records to cd or flash drive and you are done with. You can carry huge amount of information in very small space.

Reduce Storage Space: One survey “paper document storage cabinets are utilizing nearly 70 to 85% of office space.” Through scanning paper document you can reduce storage space.

Improve Productivity: As there is no paper files on desk, it relaxes your mental condition. You can work very efficiently if there is not stress. Such efficient work improves your productivity.

At the end, your company becomes paperless through scanning paper document. Through digital document company can decrease stress of staff as well increase the productivity, that’s why your have to scan paper document.

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